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Does Time Management Increase Productivity?

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Does time management increase productivity? How is it that some people can get so much done in a workday while others struggle to do so? It might have to do with time management. Time is the great equalizer of life. We don’t get to choose how many years we’ll live, but we get to decide how to live them. And when it comes to business, no matter your role at a company, every day is an opportunity to define your legacy.

When you look at it that way, managing your time becomes necessary. In this post, we’ll see what research has to say about the effects of time management on productivity. We’ll also give you some bonus tips on maximizing your company’s time management.

Does Time Management Increase Productivity? | Beyond Sapiens

Time Management Increase Productivity – Listen to the Blog

Time Management & Productivity

Maximizing your productivity is all about finding what works best for you! Research has shown that a one-size-fits-all approach to time management simply doesn’t work. In fact, it can become a hindrance to your performance if it’s not customized to your unique work style, personality, and biology. Here’s why: first, the type of work you do can impact your productivity tremendously.

Research shows that time management may boost productivity if you work in a collaborative, behavior-oriented environment. But on the other hand, if you work independently on results-oriented tasks, discipline and focus are more important, and you may thrive without structured scheduling. Your personality also influences how you should optimally use time management techniques.

Are you a naturally driven achiever? If yes, staying organized and carefully managing your time may help you perform at the highest level while avoiding burnout. But, if you have difficulties getting things started or staying focused on one thing, a more precise schedule may help you stay on track. Finally, let’s not forget the influence of your biology.

Regardless of your gender, wanted or not, hormones and your circadian rhythm do impact the effectiveness of your time management. For example, if you’re a female with an early circadian rhythm, your 28-day inferior cycle and early daily rhythm may not align with a typical 9-5 work schedule. In this case, to boost your productivity, you’ll need to adjust your time management to support your cyclic biological needs.

At the same time, men who biologically work on a 24h rhythm may be extra productive with a day-to-day repetitive schedule. So, time management itself does not guarantee productivity. But when customized to support your personal needs, it can help you structure your life in a way that keeps you on track, enables you to be more productive at the correct times, and perform at your best. 

Time Management & Well-Being

Ok, so managing your time effectively and based on your personal needs makes you more productive at work. But have you ever stopped to think about how it impacts your well-being? Well, we have some surprising news for you. Research has found that time management has a 72% stronger impact on well-being than performance. Think about it.

We often feel overwhelmed by work, family, and personal life demands. We’re constantly trying to balance everything and ensure things don’t fall apart. By effectively managing our time, we can ensure things get done productively, making us feel more at peace with ourselves. That is because effectively managing your time gives you greater control over your day, making you feel like life isn’t just happening to you but for you.

There’s a big difference between getting to the office and reacting to everything around you versus having a clear plan of what you have to do and when you have to do it. So, whether you are an employee of a small company or a C-suite executive of a big corporation, managing your time effectively will also help you build your self-efficacy.

So, does your well-being improve because you’re more productive, or are you more productive because you have higher well-being? Whatever the answer to this interesting dichotomy is, I’d say this is a big enough reason to bottom up our time management skills. So, to close off this post, we’re now going to share with you 4 ideas to use your time like a pro, which you can adjust to your preferences and needs.

1. Calendar

First time management strategy is the calendar. Very basic but so effective when customized. Remember, your calendar should serve and help you in the best way. So whether it is marking your whole daily rhythm, as we do, or only adding the most important tasks and sessions, that is up to you to try. I recommend using a digital calendar that is more accessible, easy to adjust, and sharable. 

2. Focused Work Sessions

Another useful strategy is to compartmentalize similar tasks and get them done in the same focused session. For example, you could dedicate a specific slot to answering emails or Slack messages. That will put you in a mental state of “Ok, now I’m only going to reply to messages.” At the same time, you won’t have to worry about emails when carrying out other tasks, ultimately making you more productive while bringing peace of mind. 

3. Tasks

In addition to focused sessions, using tasks as small milestonesfor your day can be such an effective time management strategy. There is a huge difference in how your time needs to be managed by having only 1 task that takes you 6 hours or three tasks that take you 2 hours each. So, clarify your milestones of the day, and plan your time and sessions accordingly. This will enable you to divide your time effectively when you know what needs to be accomplished each day. 

4. Timer

Lastly, using a timer is another time-management hack, as it helps you be more strict with your time, especially when time might slip by. A typical example is to use a timer to ensure meetings don’t go overtime so that you can respect everyone’s calendar and other tasks.

Additionally, using a timer can leverage the power of uninterrupted focus, such as with the famous Pomodoro Technique. You set the timer for X amount of minutes, and you promise yourself to only focus on one specific task, with 0 distractions. You’ll be surprised by how much you can get done.

Does Time Management Increase Productivity?

We hope this post gave you a deeper understanding of time management and inspired you to implement new practices to optimize it. Every day is an opportunity to do something meaningful, so managing our time shouldn’t feel like a burden but a necessity. If you’d like to make your company more productive, you can always book a free consultation call or read more about our business maximization assessment. You can find all the info about our service on this page.

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